Privacy Policy
Disclaimer
Synchro Foundation is a nonprofit organization established in Utrecht, Netherlands, in the legal form of ‘stichting’ and operates under Dutch law. Synchro Foundation is engaged in multiple initiatives and projects, particularly those funded through EU programs such as Erasmus+. This Privacy Policy outlines how we collect, process, and manage personal data in compliance with the General Data Protection Regulation (GDPR).
Disclaimer for the co-funding of the European Union:
Views and opinions expressed are those of the author(s) only and do not necessarily reflect those of the European Union or the European Education and Culture Executive Agency (EACEA). Neither the European Union nor EACEA can be held responsible for them.
Introduction
Dear Data Subject,
We wish to inform you that the GDPR provides for the protection of individuals with regard to the processing of Personal Data as a fundamental right. We are committed to safeguarding the privacy of our website visitors and project participants. In this policy, we explain how we will treat your personal information.
Pursuant to Article 13 of the GDPR, we will process your Personal Data according to this Privacy Policy, which describes how such data is collected, stored, used, communicated, and managed by Synchro Foundation.
Type of Data Processed
We may collect, store, and use the following kinds of personal information:
– Names, email addresses, and phone numbers.
– Motivation to participate in the project, expectations, and contributions.
– Information on barriers faced by participants, dietary restrictions, contact information, and emergency contact information.
– Pronouns (she/her, he/him, they/them) and other information related to gender identity.
– Health information and any other data relevant to participation in our projects.
– Photographs taken during project phases, which may be shared for project promotion on our website, social media, newsletters, and with Erasmus+ National Agencies.
Origin of Processed Personal Data
The Personal Data that we hold is collected directly from the Data Subject through application forms, consent forms, and other communications during participation in our projects.
Data Controller
The Data Controller is:
Synchro Foundation
Nieuwe Koekoekstraat 4, 3514EE, Utrecht, Netherlands
Email: info.synchrofoundation@gmail.com
Phone: +31649047937
Purpose of Data Processing and Legal Basis
The processing of users’ Personal Data is based on their consent and is carried out for the following purposes:
– Administer our projects and related activities.
– Ensure your participation and meet your needs during our projects.
– Share relevant information with partner organizations involved in the project.
– Promote our projects and activities through various channels, including our website, social media, and newsletters.
– Report to and communicate with Erasmus+ National Agencies.
– Send you communications about future projects and opportunities, if you have consented to receive such communications.
– Comply with legal obligations and ensure the security of your data.
Data Recipients
We will not provide your personal information to third parties, except to our partner organizations involved in the project as co-beneficiaries, and only for project-related purposes. We take all necessary technical and organizational measures to protect the confidentiality and security of your Personal Data from unauthorized access or against loss, misuse, or alteration by third parties.
International Data Transfers
Synchro Foundation does not transfer any personal data outside the European Economic Area (EEA). All data processing activities occur within the Netherlands or other EEA countries.
Period and Place of Data Retention
We retain personal data only for the duration of the project you are applying for. However, if you subscribe to our newsletter, your email address and name will be retained indefinitely until you unsubscribe. All other data will be securely deleted after the project ends.
Rights of the Data Subjects
Under GDPR, you have the right to access, correct, delete your personal data, or withdraw consent at any time. You can exercise these rights by contacting us at info.synchrofoundation@gmail.com or using the unsubscribe link provided in our newsletters.
Security of Personal Information
We implement strict access controls to ensure that only authorized personnel involved in the project can access your data. All sensitive data is anonymized or pseudonymized whenever possible, and we use secure digital systems for data storage and processing. We will take reasonable technical and organizational precautions to prevent the loss, misuse, or alteration of your personal information.
Our Policy Regarding Minors
We require explicit signed parental consent for minors under 16 years old to process their data. We also implement additional safeguards, such as age-appropriate privacy notices, enhanced security measures, and strict data retention schedules for children’s data.
Changes to the Policy
We may update this privacy policy from time to time to reflect changes in our data processing practices or legal requirements. If we make significant changes, we will notify you via email and update the Privacy Policy on our website.